Digitize paper archives and make documents searchable with scanning, OCR, indexing, metadata, preview and fast full-text retrieval.
SRV software projects are designed around specific working processes, with technology used to remove repetitive steps and make information easier to control.
Large paper cabinets and image-only scans make information slow to retrieve. Even after scanning, users can lose time opening files one by one when they need a specific name, clause, invoice, reference number or phrase buried inside hundreds or thousands of pages.
Vault Paperless supports high-volume scanning during working hours, with OCR and indexing able to continue as background/batch work later. Users can then search document content, combine keywords with metadata and preview the matching pages directly from the results.
A concise view of the functions and design principles that make this application useful in day-to-day work.
Capture printed documents and associate useful metadata such as references, categories or case information.
Queue scanned documents so OCR and indexing can continue later, including overnight processing.
Search inside indexed documents instead of relying only on filenames.
Combine a keyword with business metadata to narrow results to the exact case or document set.
Preview matching content and navigate large documents directly from the result screen.
Export search results to Excel for analysis, review or collaboration.
Search Word, Excel, PowerPoint, PDF, email, text, web-page and image content supported by the underlying index.
Use existing Windows/Active Directory file permissions so users only see files they are already authorized to access.
The documented approach can index documents where they already reside rather than moving them into a proprietary container.
The exact configuration can be adapted, but the core process remains intentionally straightforward.
Digitize paper and add the business metadata that will help identify the material later.
Run OCR and indexing in batch jobs so scanned pages become searchable text.
Search by content alone or combine keywords with metadata and date/folder criteria.
Open the matching page, review the document and export result lists when further analysis is useful.
Tell us what you are trying to automate, protect or simplify. We can discuss the product as it exists today and what may need to be adapted for your environment.